Facilities Coordinator

Job Overview

This Facilities Coordinator role is about keeping the physical workplace running smoothly. You'll manage the day to day operations of an office or building in Seattle, WA, handling everything from vendor coordination to space setup. It's a hands on job where no two days are quite the same.

Duties & Responsibilities

• Serve as the main point of contact for facility maintenance and repairs, dispatching vendors and tracking work orders to completion.
• Manage office supply inventory and place orders before things run out.
• Oversee access control systems and coordinate with security if needed.
• Help plan and execute office moves, reconfigurations, and event setups.
• Conduct regular walk throughs to identify safety or maintenance issues early.
• Process invoices related to facilities services and maintain budget records.

Requirements

• A practical mindset; you see a problem and find a way to fix it.
• A couple years of experience in office administration, facilities support, or a similar field is preferred.
• Comfort using basic work order software and spreadsheets to track projects.
• The ability to lift up to 30 pounds occasionally for receiving supplies or moving furniture.
• A valid driver's license is often useful for local errands between sites in Seattle, WA.

What It's Like In This Role

You'll split your time between your desk and being on your feet around the building. The team relies on you to be their go to person for anything facility related, so communication is constant. You'll likely use a CMMS platform for maintenance tasks and standard office software. Expect a steady flow of requests; some planned, some urgent; that keep the pace active without being overwhelming.

Why You'll Like This Opportunity

The work itself offers genuine variety; you might be planning a project one hour and troubleshooting a leak the next. Many employers hiring for this role in Seattle, WA value someone who can grow into managing larger facilities projects. You'll get exposure to different aspects of building operations, which builds a highly transferable skill set.

Schedule & Work Type

This is typically a full time, onsite position based in Seattle, WA. Standard business hours are common, but some roles may require occasional early arrivals or late stays for vendor access or special events. Fully remote work isn't feasible due to the hands on nature of the job.

How To Apply

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Equal Opportunity

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