Administrative Coordinator

Job Overview

This Administrative Coordinator position is the operational hub for a professional office in San Jose, CA. You'll manage the flow of information, people, and resources to keep things running smoothly. It's a role where no two days are exactly alike, blending routine tasks with unexpected challenges that need a calm solution.

Duties & Responsibilities

• Serving as the first point of contact, managing phone lines and greeting visitors with a professional demeanor.
• Coordinating meetings and events, which includes booking spaces, arranging catering, and preparing necessary materials.
• Handling incoming and outgoing mail, along with maintaining both digital and physical filing systems so documents are easy to find.
• Providing support to various departments with tasks like data entry, report preparation, and basic bookkeeping.
• Ordering office supplies and managing vendor relationships to ensure the workplace is fully stocked and functional.

Requirements

• A high school diploma or equivalent is required; an associate's degree or relevant certification is a plus.
• At least one year of experience in an administrative support role is preferred.
• You need solid skills with Microsoft Office Suite; especially Outlook, Word, and Excel. Experience with scheduling software helps.
• The job involves frequent phone use, prolonged periods at a computer workstation, and occasionally moving light office supplies.

What It's Like In This Role

You'll work in a standard office setting where you're the person everyone relies on for answers. The team dynamic is collaborative; you'll support multiple people and projects at once. Most days you'll use a desktop computer, a multi line phone system, and likely a shared calendar platform. Expect a steady workload that requires you to prioritize effectively; some days are busier than others, but overtime isn't typical.

Why You'll Like This Opportunity

The schedule often comes with standard business hours, offering predictability. You'll gain exposure to different parts of the business just by handling diverse requests. There's room to grow into more specialized administrative roles over time. Every task you master makes you more valuable in any office environment.

Schedule & Work Type

This is primarily an onsite role located in San Jose, CA during regular weekday business hours. The position is structured as full time. Some employers may offer occasional flexibility or hybrid options after an initial training period.

How To Apply

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Disclaimer

JobXi is a job platform connecting candidates with employers; we are not the hiring company for this role. Job availability can change without notice. External employer sites operate under their own privacy policies and terms of use.

Equal Opportunity

The hiring employer provides equal employment opportunity to all qualified individuals regardless of protected characteristics.