Medical Records Specialist

Job Overview

This role focuses on managing patient health information and medical records. You’ll be working with data entry, filing systems, and electronic health records (EHRs) to keep everything accurate, organized, and accessible. Medical Records Specialists in Philadelphia, PA typically work in hospitals, clinics, or larger physician practices. The work is detail heavy but steady ; it’s about making sure the right person gets the right information at the right time.

Duties & Responsibilities / JobXi / Philadelphia, PA

• Review and update patient files daily. This means checking for missing documents, correcting errors, and flagging incomplete entries.
• Process release of information requests. You’ll handle authorizations for sharing records with insurers, other providers, or patients themselves.
• Scan and index paper documents into the EHR system. A lot of these positions still deal with hybrid environments in Philadelphia, PA where paper and digital coexist.
• Maintain confidentiality at all times. HIPAA compliance isn’t optional ; you’ll follow strict protocols for access and storage.
• Assist with audits and chart retrievals. Occasionally you’ll pull records for billing reviews or regulatory inspections. It’s tedious but routine.

Requirements / JobXi / Philadelphia, PA

• High school diploma or equivalent required.
• A certificate in medical records or health information technology preferred but not always mandatory.
• At least one year of experience working with medical records or in a healthcare admin setting.
• Familiarity with EHR platforms like Epic, Cerner, or Meditech helps a lot.
• Good typing speed and strong attention to detail are crucial here ; mistakes can have real consequences for patients and billing cycles alike.
• Sitting for long periods while doing computer based work is common; some bending or lifting of file boxes may happen occasionally depending on the site in Philadelphia, PA.

What It's Like in This Role / JobXi / Philadelphia, PA