Executive Assistant

The Role

This position provides administrative, clerical, and organizational support for a Managing Director at American Airlines. You'll work closely with the VP Executive Assistant and help keep things running smoothly.

What You'll Handle

• Calendar management (heavy calendar management is a key part of this role)
• Planning domestic and international travel ; flights, hotel accommodations, transportation, and full itinerary creation
• Responding to customer requests and complaints within your authority limits
• Interacting with corporate clients and community business leaders
• Composing correspondence, preparing presentations, reports, and handling ad hoc assignments
• Managing time and attendance for the team, plus expense reports, invoices, and supply ordering
• Reviewing, screening, and prioritizing mail, email, and telephone calls
• Planning and preparing meetings and events ; logistics, budget, agendas, training materials, presentations, catering, and more ; for the MD and their team
• Protecting confidential information in all matters
• Prioritizing conflicting departmental needs and requests

What You'll Need

• A High School Diploma
• 2+ years of work experience in a prior administrative role
• Working knowledge of MS Office: Word, Excel, PowerPoint, Outlook
• Willingness to learn new skills as needed
• Willingness to cross train with other administrative team members
• Ability to prioritize work, be detail oriented, and meet deadlines
• Ability to perform in a fast paced setting, manage multiple tasks at once, and work with minimal supervision
• Emotional intelligence and positive energy
• Analytical and problem solving skills
• Experience with Workbrain, Coupa, Concur, Teams, Distro List creation, and NRTA tools
• Ability to pass FAA criminal background checks for unescorted access to airport security identification display areas (SIDA), if applicable

What You'll Get

• Travel perks ; you, your family, and your friends can reach 365 destinations on more than 6,800 daily flights
• Health benefits starting day one: health, dental, prescription, and vision coverage, plus virtual doctor visits and flexible spending accounts
• Wellness programs with tools, resources, and support
• 401(k) program available upon hire, with employer contributions available after one year
• Other benefits: Employee Assistance Program, pet insurance, discounts on hotels, cars, cruises, and more

Location

Fort Worth, TX

Diversity at American

Inclusion and diversity are the foundation here. American Airlines has more than 20 Employee Business Resource Groups focused on connecting team members to customers, suppliers, communities, and shareholders. These groups help everyone reach their full potential and create an inclusive work environment.

How to Apply

Submit your application through the American Airlines careers portal. Make sure your resume reflects your relevant administrative experience and the tools you've used.